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The Winnipeg Modern Quilt Guild believes in conducting its activities to the highest standards.

The Code of Conduct and Ethics (Code) assists the Executive Board and all Guild members to make the right choices every day. The Code outlines the values of The Winnipeg Modern Quilt Guild and describes a high standard that can be applied to any situation including situations not covered by the Code and by setting specific ethical direction and expectations.

All Executive and Guild members shall acknowledge annually in writing, by signing the Code Declaration form, that they understand this Code and will comply with it.

This Code and the standards and procedures it contains, are designed to promote:

• A respectful environment;
• Honest and ethical conduct with integrity in all dealings;
• Compliance with the law;
• Financial Stewardship;
• The avoidance of actual or perceived conflicts of interest or, in cases where avoidance is not possible, the appropriate disclosure and the ethical handling of the actual or perceived conflict;
• Prompt reporting of any known, or reasonably suspected, violations of this Code;
• Continuous Improvement; and
• Accountability.

This Code applies to all Executive and Guild members of The Winnipeg Modern Quilt Guild. Each is responsible for understanding and adhering to this Code, including cooperating in any investigation of misconduct. Adherence to this Code is a condition of continued association with Winnipeg Modern Quilt Guild. Non-adherence to this Code is not justified even when the non-adherence was directed or requested by any other person.

This Code cannot cover every situation that may arise involving an ethical question or decision. However, the Code sets a standard against which all situations can be assessed. Ask yourself the following questions:

• Does this feel right? Does it make me feel uncomfortable? 
• Would I be proud to tell someone what I have decided or done?
• Am I adhering to the letter and spirit of the laws and regulations and contracts that may be involved?

This Code is in addition to the Winnipeg Modern Quilt Guild other policies, including our Respectful, Discrimination and Harassment Policy.

1. Respectful Meetings

Everyone associated with Winnipeg Modern Quilt Guild has the right to associate in a respectful environment free from discrimination, harassment, violence and retaliation. In a respectful meeting place all directors and members will feel valued and respected. The well-being of all is safe guarded, diversity is encouraged and welcomed, it is safe to discuss what is working and not working, inappropriate or disrespectful behaviour is dealt with according to clearly established processes in a timely manner. All Executive and Guild members have a responsibility to play a part in ensuring the Winnipeg Modern Quilt Guild environment is respectful and to speak up if you have concerns. Refer to Winnipeg Modern Quilt Guild Respectful Workplace, Discrimination and Harassment Policy for further detail including what constitutes discrimination and harassment.

2. Honest and Ethical Conduct

All Executive and Guild members must act at all times ethically and with honesty and integrity. Integrity is displayed when you demonstrate behaviours and attitudes such as:

• Fairness and honesty in your dealing with others;
• Doing what is right and not what is convenient;
• Admitting when you have made a mistake;
• Speaking up when you recognize something is wrong.

3. Conflict of Interest

All Executive and Guild members must avoid any actual, potential or perceived conflict of interest. A conflict of interest occurs, or may occur, in any situation where you may have a personal or professional interest different from the interests of Winnipeg Modern Quilt Guild. It is important to place the interests of Winnipeg Modern Quilt Guild before your personal interests. All Executive and Guild members shall acknowledge annually in writing that they understand this Code and to identify and disclose any potential conflicts.

All Executive and Guild members must immediately advise the Member(s) at Large in writing of any material transaction or relationship that reasonably could be expected to give rise to a conflict of interest, and will not take any action to proceed with that transaction or relationship, unless, and until, that action has been approved by the Board of Directors.